Work Management is a strategy for planning and getting work done through people.  It involves using technology to organize, automate and synchronize work processes; so people can know what is happening and what they need to do.

The overall goals are to reduce costs, increase profitability, and reduce stress by eliminating many manual, time consuming work processes.  When applied effectively, people, processes, and technology work in synergy to streamline workflows to achieve these goals.

Key Components

Key components to be managed are:

·         people - doing the work and affected by the work,

·         tasks – the scope of what needs to be done, and

·         actions – the work to be done to complete tasks.

Work management coordinates the dynamic relationships between these key components.  Work management uses a distributed management paradigm, rather than traditional centralized management approaches.

Core Processes of Work Management

The core processes required to manage work are:

1.       Goal aligning and tracking (provides context and facilitates task alignment)

2.       Planning and Implementing (makes it easy to plan and keeps plans up to date)

3.       Task organizing (shows relationships between tasks and makes tasks easy to find)

4.       People organizing (keeps track of what people are doing and their availability)

5.       Team organizing (tracks and coordinates stakeholders and teams)

6.       ToDo (Action) list organizing (creates, updates and synchronizes everyone’s ToDo lists)

7.       Action assigning (allows managers to instantly assign any action to everyone)

8.       Notifying (keeps relevant people informed about what is happening and what needs to happen)

9.       Managing changes (tracks team membership and keeps everyone informed of relevant changes)

10.    Gantt charting (provides a graphical view (bar chart) of the progress of relevant tasks)

11.    Document managing (tracks and presents relevant documents to relevant people)

12.    Timesheeting (tracks, costs and reports on the time spent on actions)

13.    Resourcing (tracks, costs and reports on the resources spent on actions)

14.    Templating (reuses successful work processes and best practice templates)

15.    Meetings (manages agendas and tracks agreed actions)

16.    Reporting (produces relevant reports)

17.    Security and privacy processes (allows access to information on a need-to-know basis that is easily and dynamically controlled by the people responsible for a task)

The number and aggregated complexity of work management core processes requires technology (such as web and mobile software) to make it practical for both managers and other team members.

Work Management Solution

TASKey has brought together many technologies (distributed management, core processes, internet and mobile technologies) to create and validate a work management solution that makes it easy to plan and get work done fast.  It was called Work Management, because many time consuming work management processes are streamlined or replaced.  Facilitating work management using online and mobile software gives people more time to do real work.

More information on TASKey’s work management solution is available <a href=”http://www.taskey.com”> www.taskey.com</a> and <a href=”http://www.me2team.com”> www.me2team.com</a>